A partial area is a section of or asset within a green area. For example, a city park (a green area) could include a flower garden, basketball court, field, and fountain, all of which could be entered in VertiGIS FM as partial areas within the green area.

Partial area are especially helpful for managing larger partial areas. Customers with smaller green areas often manage and maintain them at the partial area level.

Manually Create Partial Area in a Green Area

You can create a partial area on the details page for the green area that contains it.

To Create a Partial Area

1.Navigate to the details page for the green area in which you want to define a new partial area.

2.Expand the Partial Area section and click the Add () icon.

3.Enter the mandatory details for the partial area:

▪Partial area number

▪Area Type

▪Name

▪Area (used)

▪Service Level

Refer to Partial Area Details for descriptions of all form fields.

4.Click Save.

When you click Save, the details page for the new partial area will open. The partial area may already have entries in the Standing Orders and Maintenance Orders sections if the partial area's Area Type property has maintenance orders selected in its catalog entry.

Import Partial Areas

As an alternative to manually creating partial areas, you can import them using an Excel file or by integrating your VertiGIS FM instance with a VertiGIS Studio web map that contains partial area data.

Refer to Import and VertiGIS Studio Integration for more information.

You can contact support for assistance importing partial areas or other internal facilities management data into VertiGIS FM.

Partial Area Details Page

Each partial area in VertiGIS FM has its own details page, which you can access by double-clicking a partial area in the Partial Areas section on its green area's details page.

Navigating to a Partial Area's Details Page

Each partial area's details page includes the sections and fields below.

Partial Area

The Partial Area section stores the partial area's high-level properties.

Partial Area Details

To edit the partial area's high-level properties, click the Edit () icon on the partial area's details page.

Editing a Partial Area

Standing Orders

The Standing Orders section lists the types of orders, or order templates, associated with the partial area. The items in this section generate actual orders for the partial area, which appear in the Maintenance Orders section.

Standing Orders and Maintenance Orders

A partial area is associated with standing orders through its Area Type property in the partial area details.

Area Type and Standing Orders

The order types, which are stored in the Type of Maintenance catalog, are associated with the Area Type catalog entry selected in the partial area's Area Type field.

Area Type Catalog Entry with Types of Maintenance Orders

Data related to the annual periods, frequencies, and costs of the maintenance orders is saved in the catalog entries for the Type of Maintenance Orders associated with the area type.

Maintenance Orders

The Maintenance Orders section lists the current maintenance orders for the partial area. These orders must be completed by the employee or contact indicated in the Responsible field.

Maintenance Order Assignment

If the work associated with an order is complete, you can mark the order as complete by selecting the order and clicking the Edit () icon icon.

Editing an Order

In the State menu, update the order's status to Finished, and select the Completed check box.

Order State Menu

VertiGIS FM programmatically selects the Completed check box and populates the End of Execution field with the current date and time.

Completed Order

Optionally, report any notes regarding the order in the Comment text box in the Finish Report section, and then click Save and Close. In the Maintenance Orders section on the partial area's details page, a check box appears next to the completed order as its status icon.

Completed Order

Additionally, the next individual order for the standing order assigned to the partial area's Area Type property now appears in the section.

Completed and New Order for Partial Area Standing Order

Order Statuses

The icon symbol that accompanies the order in search pages and on details pages is based on its deadlines and not necessarily its status.

Order Status Symbols

Tickets

The Tickets section lists any service desk tickets associated with the partial area.

Documents

The Documents section lists the documents, including image files, associated with the partial area. Refer to Document Management for more information, including instructions on how to upload a document.