In VertiGIS FM, a service unit is a collection of real estate and building areas that can be used by your organization or rented to a third party.
Using this feature, you can enter costs your organizations incurs by subletting the usage areas in a real estate or building and compare them to income generated by subletting.
Real estates and buildings are managed in VertiGIS FM Buildings.
Details Page
Each service unit in VertiGIS FM has its own details page that stores its data and relationships to other data objects. You can see all the service unit in your database on the Cost Calculation search page, by clicking Maintenance Costs under Objects.
Service Unit Details Page
You can double-click a service unit in the search grid, or select it and click the View Details (
) icon, to navigate to its details page.
Description |
Field |
|---|---|
Number |
A number assigned to the service unit. |
Name |
The name of the service unit. |
Usage |
How the service unit is used: •Own use: the service unit is used by your organization. •Third-party use: the service unit is rented out to a third party. |
User |
The user of the service unit. Selectable companies and contacts are stored in the Contact Management module. |
Person Responsible |
The contact or employee responsible for the service unit. Selectable parties are stored in the Contact Management module. |
Assignment/Location |
The real estate assigned to the service unit. |
Organization |
The organization or department in your organization associated with the service unit. Selectable options are stored on the Administration Own Client or Tenant page (Administration > Own data > Client or Tenant page). |
Valid from |
The date as of which the service unit is valid. |
Valid until |
The date until which the service unit is valid. |
You can set these properties when you create a service unit. You can edit the service unit details by clicking the Edit (
) icon.
In addition to these high-level details, the service unit's details page also includes the sections below.
Real Estate
The Real Estate section lists details stored in the Basic Data section of the real estate selected in the service unit's Assignment/Location field.
Basic Data for Selected Real Estate
The Usable Outside Area [m²] refers to the m2 of all usage areas whose Type is Usable Floor Space and whose Assignment is Real Estate. The Building Floor Space [m2] refers to the m2 of all usage areas whose Type is Combined Floor Space and whose Assignment is Building (i.e., the spaces are associated with a building on the real estate in question).
Usable Outside Area [m2] and Building Floor Space [m2]
A usage area's Type and Assignment properties are stored in the catalog entry associated with it.
Building
The Building section lists the buildings on the real estate selected in the Assignment/Location field in the service unit details.
The data in the Usable Floor Space [m2] column refers to the usage areas that have been defined for each building and whose Type is Usable Floor Space. The data in the Miscellaneous Area [m2] column refers to the usage areas that have been defined for each building and whose Type is Miscellaneous Area.
Usable Floor Space [m2] and Miscellaneous Area [m2]
A usage area's Type and Assignment properties are stored in the catalog entry associated with it.
Combined Use
The Combined Use section lists all the usage areas that have been defined for the real estate selected in the Assignment/Location field in the service unit details, and for the buildings located on the selected real estate.
Combined Use Section
Whether the space for each usage area is indicated in the Own Use column or Third-party occupation column is based on the Usage property in the service unit details.
Combined Use Areas for Third Party Occupation Service Unit
You can change this property when you edit the service unit's details.
Combined Use Areas for Own Use Service Unit
Refer to Add Combined Use Areas to a Service Unit.
Operating Expenses
The Operating Expenses section outlines the costs of operating the usage areas in the service unit. All operating expenses for a billing year are compiled in a single entry.
Operating Expenses Section and Total Operating Expenses
Refer to Enter Operating Costs.
Rental Costs
The Rental Costs section compares your organizations annual rental costs (the costs of subletting usage spaces in the service unit) against annual income generated by the sublet. All costs for a billing year are compiled in a single entry. Sublet costs are entered in this section, and sublet income is entered in the Sub-use section.
Rental Costs vs. Sublet Income
Refer to Enter Rental Costs.
Sub Use
The Sub-use section stores sublet information, including the usage spaces being sublet and the income generated by the sublet. Sublet information for each year is compiled in a single entry.
Sub-use Section
Refer to Document Sublet Information.
Appointments
The Appointments section lists the scheduled appointments (a call or in-person meeting) that are associated with the service unit. Appointments are action items that can be scheduled for any object in VertiGIS FM. They are not the same thing as orders.
To add an appointment for the asset, click the Add (
) icon in the Appointments section on the details page.
Notes
The Notes section lists notes that have been posted in relation to the service unit.
Documents
The Documents section lists the documents, including image files, associated with the service unit. Refer to Document Management for more information, including instructions on how to upload a document.
