Operating expenses refer to the annual amounts it costs to operate the usage areas in the service unit.
Operating expenses are broken down into multiple categories (additional charges, service and maintenance, supply and disposal) that can be specified when you record operating expenses for a billing year.
To Document Operating Expenses
1.Navigate to the details page of the service unit whose operating costs you want to document.
2.Expand the Operating Costs section and click the Add (
) icon.
3.Enter the operating expense date in the appropriate form fields. Refer to Operating Expense Details for descriptions of all field forms.
The total operating expenses value is the sum of the Back payment / refund, Service and maintenance, and Supply and disposal amounts. The Back payment / refund amount is the Amount of additional charges amount minus the Advance payment amount. You can disable the Amount of additional charges, Service and maintenance, and Supply and disposal fields, which makes their amounts 0, by selecting the Calculated check boxes next to them.
You can enter an amount in a field with a Calculated check box and click Save before selecting the Calculated check box. If you deselect the check box later, VertiGIS FM will populate the field with the previously entered amount.
4.Click Save and Close.
Refer below for an example of how the values in the fields are calculated.
Sample Operating Expenses Form
The amount shown in the Operating Expenses section on the service unit's details page does not include the subtraction of the advance payment.
Operating Expenses Before Advance Payment
Field |
Description |
|---|---|
Billing year |
The billing year whose operating costs you are recording. |
Period from |
The date the period whose operating expenses are being recorded begins. VertiGIS FM programmatically populates this field with January 1 of the year selected from the Billing Year menu. |
Period end |
The date the period whose operating expenses are being recorded begins. VertiGIS FM programmatically populates this field with December 31 of the year selected from the Billing Year menu. |
Amount of additional charges |
The amount to be paid for utilities or additional charges. |
Advance payment |
An amount of the utilities or additional charges that has already been paid. |
Back payment / refund |
The amount to be refunded. This value in this field is the Amount of additional charges minus the Advance payment. |
Service and maintenance |
The amount to be paid for service and maintenance. |
Supply and disposal |
The amount to be paid for supply and disposal. |
Operating expense total |
The total operating expenses for the billing year. The value in this field is the Back payment / refund amount plus the Service and Maintenance amount plus the Operating expenses total. |
Comment |
Additional comments regarding the operating expenses. |
